Document AI
Real Estate Document Processing
Ingests stacks of real estate documents—deeds, mortgages, title commitments, surveys—classifies each by type, extracts key fields, and routes them to the right queue without manual sorting.
Every flow is set up for your data, your tools, and your approval steps—not a copy-paste from somewhere else.
50+
Document types recognized
< 30s
Per-document processing
99%
Classification accuracy target
Great for
- Title companies
- Settlement agencies
- Real estate law firms
- County recording offices
What you get
From a messy inbox drop to structured, routed, indexed files—without a human touching the keyboard.
Automatic classification
Identifies document type—deed, mortgage, lien release, survey, commitment, endorsement—from content patterns, not just filenames or cover pages.
Key field extraction
Pulls parties, legal descriptions, recording info, dollar amounts, and dates into structured fields ready for your production system.
Smart routing
Routes each document to the correct queue—search, exam, closing, post-close—based on type and file status, skipping the manual triage step entirely.
Multi-format intake
Handles PDFs, TIFFs, scanned images, email attachments, and fax server outputs. Combines multi-page splits and separates stapled packets automatically.
PII detection and masking
Identifies SSNs, account numbers, and DOBs in incoming documents and flags or redacts them per your compliance policy before they reach the general queue.
Index and archive
Writes extracted metadata to your document management system so every file is searchable by party name, property, date, or recording number from day one.
Fits your document pipeline
Connects to SharePoint, Box, Dropbox, or S3 for inbound documents. Writes to ResWare, SoftPro, Qualia, or your custom DMS via API or file drop.
For regulated environments, we support on-premise deployment with no document data leaving your network.
Documents we process
- Warranty deeds, quitclaim deeds, special warranty deeds
- Mortgages, assignments, and releases
- Title commitments and final policies
- Surveys, plat maps, and legal descriptions
- Closing disclosures and settlement statements
- Lien releases, judgments, and subordination agreements
Outputs (examples)
- →Classified document with type label and confidence score
- →Extracted fields in structured JSON or CSV
- →Routed file with queue assignment and priority
Your data
We use only the access you grant. We keep data only as long as you need. We do not train on your private files unless you say so. We match how your IT and legal teams want to run things.
How we work with you
We start with a short discovery call, then a small pilot on one part of the business. When it works, we add approvals, templates, and more users. No big-bang go-live.
Ready to stop sorting documents by hand?
We start with one document type or one intake channel, measure accuracy and throughput, then expand to your full pipeline.