Closed isn't done. Recorded is.
AI agents book the signing, build the package, file with the county and chase every rejection, so your closers stop chasing status.
Want to see what your last mile could look like?
Thirty minutes with the engineer who builds these agents. No deck.
Six places a file goes quiet.
And it's never the file you're watching.
- 01 Signing scheduled across four calendars, confirmed by nobody
- 02 Package built the morning of, missing a lender doc
- 03 Notary rescheduled and not re-confirmed
- 04 Documents sitting in a county queue
- 05 A rejection lands Friday, found Tuesday
- 06 Policy aging in the post-closing pile
Signings that book themselves
Availability checked across buyer, seller, lender and agent. Time proposed, confirmed, done.
A complete package, every time
Assembled from the file and checked against your list. Gaps flagged early, not at the table.
RON, mobile or in-office
The agent books it, confirms the format, and tells everyone when something moves.
Submitted, tracked, chased
Filed to the right county through your e-recording provider and watched through to recorded. Rejections are surfaced with the county's reason as soon as they come back, and routed to the right person.
A file that files itself
Recorded documents indexed against the transaction automatically. No manual sorting.
Policies out, not aging
Once recording confirms, the agent preps what production needs and pushes the file to issue.
One file, from the signing table to recorded
The last mile is a sequence, and every step waits on the one before it. What matters is not how fast any single step runs, but whether anyone notices when one of them stops.
Package assembled
14 documents pulled from the file and checked against your list
Signing completed
Remote online notarization, session closed and logged
Rejected, and caught
County margin requirement not met. Flagged in four minutes, corrected, resubmitted
Recorded
Instrument number and book and page returned to the file automatically
Final policy
Queued for production, inside the delivery window
The third step is the one that matters. A rejection that surfaces in minutes is a correction. The same rejection found on Tuesday, after sitting in a queue over a weekend, is a delayed closing and a phone call to a lender.
ILLUSTRATIVE VIEW OF THE AGENT'S FILE TIMELINE. NOT AN ACTUAL TRANSACTION.The agent runs the errands. Your team makes the calls.
Schedule
Availability gathered, time confirmed.
AgentPrepare
Package built, gaps flagged early.
AgentSign
Your closer runs the closing. Always.
Your closerSubmit
Filed through your e-recording provider.
AgentCorrect
Rejection surfaced. A person decides the fix.
Your teamIssue
Details prepped. Underwriting stays yours.
AgentNothing waits on someone remembering to look
ALTA Best Practices give you two business days from settlement to get documents out for recording, and thirty days to issue and deliver the policy. The agent works backwards from both. The package is checked against your list before the signing, not after it. Submission goes out through your e-recording provider on the day of settlement rather than whenever the queue clears.
From there the file is watched, not filed away. The agent holds the open submission until the county returns something. If that is a rejection, the reason comes back attached to the file and lands with a named person. If it is a recording, the instrument details are indexed against the transaction and the policy details are prepped for production the same moment, so post-closing starts with a complete file instead of a hunt.
Your closers stop asking where a file is. The agent already knows, and it has already chased it.
No rip and replace
The agent works where your team already works.
Product names are the trademarks of their respective owners. Listing them indicates the systems we connect to, not a partnership or endorsement. We confirm what is supported for your specific configuration during the audit.
Discovery call
Your volume, your counties, where the chasing costs you.
Workflow audit
We map your real process and put a number on the hours available.
Build & train
Tuned on your own packages and counties, handoffs agreed up front.
Go live
Connected to production with review checkpoints, then tuned on real volume.
We give you a timeline for your own build after the workflow audit, once we have seen your systems and your county mix.
Does this replace my closers?
No. The agent does coordination, submission and chasing. Every decision that carries liability stays with your people. The point is to give the hours back, and how you spend them is your call.
What does it cost?
A monthly platform fee plus a per-file rate that scales with volume. You get a firm number after the workflow audit, before committing to anything.
Which counties do you cover?
We submit through your e-recording provider, including Simplifile, CSC and ePN. Coverage varies by jurisdiction, so we confirm your specific counties during the audit and tell you plainly which ones cannot be automated yet.
What if a county still requires paper?
The agent preps the package and tracks it, then routes the physical submission to your team. You keep the audit trail either way.
How does it handle rejections?
Every submission is tracked through to recorded. When a county returns a rejection, the reason comes back with it and the file is routed to the right person rather than waiting to be noticed.
How long until it's working?
We start with one workflow and a subset of counties, then widen from there. You get a dated timeline for your own build after the workflow audit, not before.
Ready to get started?
Book a free discovery call and we will map how agentic AI can fit your workflows.