Sort the mail, so your team can do the work.
Our agents recognise what each incoming document is, tag it, split bundled files into their parts, and route each one to the right place. Anything unclear goes to a person instead of a guess.
SOURCE: AMERICAN LAND TITLE ASSOCIATION, MEASURING THE COMPLEXITY OF TITLE PRODUCTION, PUBLISHED 31 MARCH 2026, SURVEY OF 449 TITLE PROFESSIONALS ACROSS 47 STATES.
How much of your team's morning goes on working out what arrived?
Thirty minutes with the engineer who builds these agents. Bring a real batch.
Six ways the sorting slows you down.
Before anyone can act on a document, somebody has to work out what it is and where it belongs. At volume, that is a job on its own.
- 01 A file named scan_0714 that could be any of nine things
- 02 Twenty-two pages in one PDF, holding four separate documents
- 03 A document that reaches the right team two days after it arrived
- 04 Something filed under the wrong transaction and quietly lost
- 05 A shared inbox where everyone assumes somebody else is triaging
- 06 A search that fails because nobody tagged it when it landed
What goes into XtractSol classification
Each agent is built around your document types, your routing rules and the systems it feeds. Start with a handful of types or cover the whole intake.
Identified by content, not file name
The agent reads each document to work out what it is, so contracts, statements, invoices and correspondence are identified correctly whatever they were saved as.
Findable later, not just filed now
Beyond the type, each document is tagged with the details that matter for locating and routing it, so nobody hunts through folders a month from now.
Straight to the right place
Once identified, a document goes to the right team, file or workflow on your rules, rather than waiting in a general inbox for somebody to redirect it.
Bundled scans come apart
When several documents arrive in one file, the agent finds where each begins and ends, classifies each part, and routes them separately.
Unclear goes to a person
When the agent is not confident, it hands over rather than guessing. Automation on the clear cases, a clean handoff on the ambiguous ones.
Into the systems you use
Classified and tagged documents land where the work happens, so the sorting connects to the workflow instead of living in a separate tool.
One scan, four documents, four destinations
A bundled scan is the case that costs the most time and gets talked about the least. Someone has to open it, work out where one document ends and the next begins, then file each part separately.
The last three pages are the point. The agent could have forced them into the nearest matching category and the batch would have looked completely processed. Instead they sit in one place, clearly marked, waiting for somebody to spend a minute on them. A document held back is a minute of work. A document confidently filed in the wrong place is a problem that surfaces weeks later, usually when someone is looking for something else.
Confident on the clear cases. Careful on the rest.
You set how sure the agent has to be before it routes a document on its own.
Read
Each document read for what it contains, not what it was named.
AgentSplit
Bundled files separated where one document ends and the next starts.
AgentClassify
A type assigned, with the confidence behind it recorded.
AgentRoute
Clear cases sent to the right team, file or workflow on your rules.
AgentHold
Anything below your threshold stops rather than being filed.
AgentDecide
A person sorts the held items, and the correction feeds back in.
Your teamA classifier that never hesitates is not more accurate, it is just quieter about being wrong
Any classifier can be tuned to route everything. It will look excellent on a dashboard, because a document sent somewhere is a document processed. The cost shows up later and somewhere else, when a file is missing a document that was filed against a different transaction, and nobody knows to look for it because the queue said it was handled.
So we tune for the opposite behaviour. The agent routes what it is confident about and holds what it is not, and you set where that line sits. Push the threshold up on document types where a mistake would be expensive and more items reach a person. Push it down where a mistake is cheap to fix. That trade belongs to you, and it should be a deliberate decision rather than a default nobody chose.
A held document costs a minute. A confidently misfiled one costs whatever it costs to notice it is missing.
Where documents arrive, and where they land
We connect to the channels your documents actually come in on, and deliver into the systems your team already works in.
Accuracy varies by document type and condition. Clean typed documents that differ clearly from one another are easier than near identical forms or handwritten material. We set realistic expectations for your intake during the audit.
You see the accuracy before it routes real work
We learn what lands in your inbox and where it all needs to go, then build in stages you can inspect.
Discovery call
What you receive, how much of it there is, and how long the sorting takes today.
Workflow audit
Your document types and routing rules mapped against real examples of what actually arrives.
Build and tune
Tuned on your real documents, including the near identical ones, with thresholds agreed per type.
Deploy and refine
Connected to your channels and systems with review in place, then tracked as new types appear.
How many document types can it recognise?
As many as your intake actually includes, from a handful to a broad mix. What matters more than the count is how similar the types are to each other. Ten clearly different documents are easier than four that look almost identical, and we tell you which situation you are in during the workflow audit.
What happens to documents it cannot identify?
They go to a person rather than being guessed at. You get automation on the clear cases and a clean handoff on the ambiguous ones, so nothing is misfiled just to keep the queue moving. You also set how confident the agent has to be before it routes something on its own.
Can it handle files with several documents in one?
Yes, and this is usually the part that saves the most time. When several documents arrive bundled in a single scan, the agent works out where each one starts and ends, classifies each part separately, and routes them independently. A bundled file stops being a manual sorting job.
What happens if it routes something to the wrong place?
Every routing decision is logged with the confidence behind it, so a misroute is findable rather than mysterious. Corrections feed back into tuning, and you can raise the confidence threshold on any document type where a mistake would be expensive. More caution means more documents reaching a person, and that trade is yours to set.
What happens when a document type we have never seen arrives?
It is flagged as unrecognised rather than forced into the closest matching category. New types are added as they appear, so the same document is handled cleanly the next time it arrives.
What does it cost?
A build fee plus a rate per document that scales with volume. You get a firm number after the workflow audit, before you commit to anything.
Ready to get started?
Book a free discovery call and we will map how agentic AI can fit your workflows.