Automated Title Search for Faster, More Efficient Searches
Find property records, read recorded documents, extract key details, build the chain of title and flag potential issues. Your examiner starts with a prepared search instead of building it from scratch.
Designed to work with systems such as SoftPro, Qualia, ResWare and RamQuest.
What is title search automation?
A title search checks public records to understand a property's ownership history and find recorded issues that may affect the transaction.
Automation handles the repetitive parts of that work. It searches available records, retrieves documents, extracts important details, organizes the chain of title and flags items that need attention.
From property order to examiner review
What happens in a manual title search?
Before an examiner can make a decision, someone has to gather and organize the information first. That is where much of the work happens.
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Find the property Match the order to the correct parcel, owner and legal description.
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Search public records Look for deeds, mortgages, releases, liens, judgments, easements and other records.
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Open and review documents Find the names, dates, amounts and recording information inside each document.
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Enter the information Type relevant details into the production or title system.
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Build the chain of title Put transfers in order and connect the ownership history.
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Identify potential issues Look for gaps, unreleased mortgages, mismatched names and other exceptions.
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Prepare the search for review Organize the findings and supporting documents for the examiner.
How much time can this take?
What changes with automation?
Instead of starting with a blank screen and a list of records, the examiner starts with information already gathered and organized.
What title search automation handles
The goal is not to replace the examiner. It is to remove repetitive search, retrieval and data entry work before the examiner reviews the file.
Property matching
Match the order with the correct parcel, owner and legal description.
Record searching
Search available sources for deeds, mortgages, releases, liens, judgments, easements and tax records.
Document extraction
Extract important information such as parties, dates, amounts and recording details from documents.
Chain of title organization
Arrange property transfers so the ownership history is easier to review.
Potential issue flagging
Flag items such as possible gaps, unreleased mortgages or mismatched names for human review.
Search package preparation
Organize findings and supporting documents for the production system and examiner review.
One search, many places to look
A property's history is not held in one system. The automation searches the sources your team already relies on and brings the results back together in one package.
WHICH SOURCES ARE AVAILABLE AUTOMATICALLY DEPENDS ON THE COUNTY. WHERE A RECORD IS NOT ONLINE, THE WORKFLOW FLAGS IT FOR MANUAL RETRIEVAL RATHER THAN LEAVING A GAP.
The examiner starts further along
Automation changes where the examiner enters the workflow.
Examiner or staff builds the search
- Search records
- Download documents
- Read documents
- Enter details
- Build chain of title
- Look for potential issues
- Prepare findings
Examiner starts with a prepared search
- Records searched automatically
- Documents retrieved
- Key data extracted
- Chain organized
- Potential issues flagged
- Examiner reviews
- Examiner makes the decision
The key difference: automation handles the repetitive preparation work. The examiner still reviews the records, evaluates title issues and decides what belongs on the title commitment.
Less manual work. Faster title review.
Automation moves repetitive search and preparation work out of the examiner's hands, so the team can spend more time reviewing the title and resolving real issues.
For a standard search and exam (Barnes Walker)
Get title search results faster with automated workflows
Less data entry
Key information is extracted from documents instead of being repeatedly typed by hand.
Less document hunting
Relevant records and supporting documents are gathered before the examiner begins the review.
Earlier issue visibility
Potential problems can be flagged during the search instead of being discovered later in the workflow.
More examiner time
Your examiner spends less time collecting and organizing records and more time evaluating what those records mean.
Automation does the legwork. Your examiner makes the call.
Title decisions should not be made by automation alone. The system prepares the information and flags items for attention. Your examiner remains responsible for the final review and decision.
- ✓ Review what the recorded documents actually mean
- ✓ Evaluate ownership and priority questions
- ✓ Decide which issues affect the title
- ✓ Determine what belongs on the commitment
- ✓ Sign off on the completed search
See what you can automate first
Start with one county or search type. We can map your current workflow, identify the repetitive steps and show where automation can fit into your existing process.
Ready to get started?
30 minutes. We walk one of your files from order to closing and send a one-page note on the 2-3 steps worth automating first.